Complaints Procedure

Complaints procedure

Code of Practice for Patient Complaints

In this practice, we take complaints very seriously indeed and try to ensure that all our patients are pleased with their experience of our service. When patients complain, they are dealt with courteously and promptly so that the matter is resolved as quickly as possible. This procedure is based on these objectives.

Our aim is to react to complaints in the way in which we would want our complaint about a service to be handled. We learn from every mistake that we make, and we respond to customers’ concerns in a caring and sensitive way.

1. The person responsible for dealing with any complaint about the service which we provide is our Practice Manager.
2. If a patient complains on the telephone or in person, we will listen to their complaint and offer to refer them to the Practice Manager immediately. If the Practice Manager is not available at the time, then the patient will be informed when they will be able to talk to the Practice Manager, and arrangements will be made for this to happen. The member of staff will take brief details of the complaint and pass them on to the Practice Manager. If we cannot arrange this within a reasonable period or if the patient does not wish to wait to discuss the matter, arrangements will be made for someone else to deal with it.
3. If the patient complains in writing or by email, it will be passed on immediately to our Practice Manager.
4. If a complaint is about any aspect of clinical care or associated charges, it will normally be referred to the dentist concerned, unless the patient does not want this to happen.
5. We will acknowledge the patient’s complaint in writing and enclose a copy of this code of practice within three working days.
6. We will seek to investigate the complaint within ten working days of receipt to give an explanation of the circumstances which led to the complaint. If the patient does not wish to meet us, then we will attempt to talk to them on the telephone. If we are unable to investigate the complaint within ten working days, we will notify the patient, giving reasons for the delay and a likely period within which the investigation will be completed.
7. We will confirm the decision about the complaint in writing immediately after completing our investigation.
8. Proper and comprehensive records are kept of any complaint received, as well as any actions taken to improve services as a consequence of a complaint.
9. If patients are not satisfied with the result of our procedure, then a complaint may be made to:

• NHS treatment: NHS England, PO Box 16738, Redditch, B97 9PT. Telephone: 0300 311 2233, email england.contactus@nhs.net. If you are still unhappy after that, the Parliamentary and Health Service Ombudsman, Citygate, Mosley Street, Manchester, M2 3HQ. Telephone: 0345 015 4033, www.ombudsman.org.uk (opens in a new tab).
• Private treatment: the Dental Complaints Service. Telephone: 020 8253 0800, dcs.gdc-uk.org (opens in a new tab).
• Professional misconduct: the General Dental Council, the dentists’ regulatory body, 37 Wimpole Street, London, W1G 8DQ. Telephone: 020 7167 6000, www.gdc-uk.org (opens in a new tab).

How to contact us about a complaint

You can speak to any member of our team, call us on 020 8952 0839, email info@staglanedental.co.uk or write to the Practice Manager, Stag Lane Dental, 21 Stag Lane, Edgware, HA8 5LE. A full copy of our complaints procedure is available from reception on request.